The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to work with the team to achieve better results.
IN-OFFICE TASKS
☐ Organize office and assist staff in ways that optimize procedures and produce results.
☐ Sort and distribute mail and other office communications in a timely manner.
☐ Maintain and monitor level of supplies in all office supply rooms, including daily stocking of paper in copiers and stocking drinks in all break rooms; clean or straighten areas as needed.
☐ Perform receptionist duties when needed and relieve switchboard daily during receptionist
lunch times, breaks and off days.
☐ Assist Controller, Marketing Director and Litigation Support Director in tasks as needed.
☐ Perform functions such as copying, scanning, filing and shredding as needed to assist staff.
☐ Assist in maintaining library and common areas.
☐ Assist with updating and maintaining databases, including mailing and contact lists and client information.
☐ Assist with event planning and implementation.
☐ Perform other related duties as assigned.
OUT-OF-OFFICE TASKS
☐ Pick up mail at post office by 10:00 a.m. daily.
☐ Pick up and make deliveries as needed, including courthouse and banking runs.
☐ Take mail to post office at end of day.
FRONT DESK TASKS
☐ Always answer phone and greet visitors in a professional, friendly manner.
☐ Take names of visitors, offer refreshments, then notify attorney/staff of their arrival.
☐ Keep log of all delivered packages and all incoming faxes and distribute accordingly.
☐ Keep front desk, lobby area and break room clean and maintained.
☐ Take and distribute accurate messages.
REQUIREMENTS
☐ Excellent organizational and time management skills
☐ Excellent written and verbal communications, with typing and telephone skills
☐ Proficiency in MS Office
☐ Dependability and professionalism, with attention to detail
HARE WYNN NEWELL & NEWTON, LLP 2025 Third Avenue North, Suite 800, Birmingham, AL 35203
Phone: 205-328-5330 Email: HR@hwnn.com
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